In a business, if something is done over and over again it is very wise to create a system for it. The key to this, however, is to break it down to its simplest form.
People can and do spend a lot of time and energy on business tasks and systems that could be done a lot more quickly, easily and with a lot less effort.
When you decide to create a system for something in your business, look at it this way; I start from here and I want to get to there, what are the basic steps I need to do in between? The key word in that statement is "basic". Keep it simple. Anything that is accomplished can be broken down into very simple steps.
A task that seems difficult or almost impossible to accomplish, when broken down into simple steps, can actually seem easily achievable. So not only can you create simple systems for the tasks you do on a regular basis in your business, you can also break tasks yet to be done into systems to make it easier to get started and accomplish them.
One method you can use to outline a system is to create a mind map. A mind map is a basic planning tool where you start with one thought or topic in the middle and create the associated thoughts or topics around it. Start with the desired outcome as the main central topic and then outline the basic steps in the associated topics around it.
We use this tool a lot in our business and find it invaluable.
The bottom line… keep it simple. Break down business systems into basic steps and you'll be amazed at how much you can accomplish faster, easier and with a lot less effort.
About the Authors
In the past few days we've been extremely busy! Sometimes it's hard to believe that life can be THAT busy.
Check out this scenario… family time, important time-sensitive project, and day-to-day business activities… all at once! We don't believe we are alone in this predicament. Have you been there… or somewhere like that?
The cure for this situation? Systems!
While you are working to get your project completed, the other activities in your business start falling behind. But they don't have to. If you set up systems to handle your regular business activities they can happen almost automatically.
Write down the activities you do in one day, then do it again the next day, and the next, and so on. After a few days you should be able to discover which activities you do over and over again… on a regular basis. These are the activities that you can and should systematize.
If these activities can be completed automatically for you or if the time to do them can be cut to a fraction of the normal time, wouldn't that be beneficial? We believe it is.
Some activities that we've developed systems for:
- Blog Posts – We write a few when we have time and then have them scheduled to come up in our blog on specific dates.
- Spectacular Presentation Creation – We have a specific system and assigned duties when it comes to presentation creation.
- Article Writing – Our system for writing articles at times also involves outsourcing, which is another way to get things done faster, better, and with the least amount of effort on your part.
These are our examples. Think about it… what can you systematize?
About the Authors
Filed under Articles, Electronic Marketing, Information Marketing, Life Lessons, Online Marketing, Spectacular Presentations, Tips by 
Comments of Interest